Terms & Conditions

Quality Webs Visitor Management Terms & Conditions

Please read these Terms & Conditions carefully before using the Quality Webs Visitor Management system. By using this visitor check-in platform, you agree to follow the rules and processes described below.

1. Purpose of the System

Quality Webs Visitor Management is used to manage visitor check-in, pre-registration, QR/barcode entry, employee visit requests, attendance, approvals, and visitor records. The system is intended for reception, security, administration, and workplace visitor management.

2. Visitor Information

Visitors may be asked to provide details such as name, phone number, email address, company name, purpose of visit, identification number, address, and the employee they are visiting. Visitors must provide accurate and truthful information.

3. QR Code and Barcode Access

Pre-registered visitors may receive a QR code or barcode for faster check-in. This code is assigned to the invited visitor only and should not be shared, copied, or misused. Quality Webs may verify visitor details before allowing entry.

4. Approval and Entry

Submitting visitor details or scanning a QR/barcode does not automatically guarantee access. Entry may depend on employee approval, appointment status, security checks, identification verification, and company policy.

5. Data Use and Privacy

Visitor information is used for check-in records, appointment management, host notifications, security review, reporting, and visitor history. Administrators must handle visitor data responsibly and use it only for authorized business purposes.

6. Notifications

The system may send email, SMS, WhatsApp, or in-app notifications related to visitor invitations, check-in requests, approvals, rejections, checkout, and other visit updates.

7. User Responsibilities

Users must not submit false information, misuse QR/barcodes, attempt unauthorized access, interfere with the system, or use the platform for any unlawful or harmful activity.

8. Admin Responsibilities

Administrators are responsible for maintaining accurate settings, managing users and employees, reviewing visitor records, protecting login credentials, and ensuring the system is used according to company policy.

9. System Updates

Quality Webs may update features, workflows, templates, security settings, and these Terms & Conditions when required. Continued use of the system after updates means you accept the updated terms.

10. Support

For help with visitor check-in, QR/barcode scanning, email notifications, admin settings, or reports, please contact the Quality Webs administration team.